Accommodations

Once registration is complete you will be issued GPREP wristbands for all members of your household, these will give you access to the meal buffet and other discretionary services that may be approved, it will also help to identify you as an evacuee at the reception desk of assigned lodging facilities.

Group Lodging (Hotels, Campgrounds etc.)

Note:   The number of available hotel rooms is subject to change based on pre-existing bookings for industrial activity or scheduled events.

• Staff will assign you to lodging at a hotel or RV park within and around the Grande Prairie Region. They will also complete an ESS Accommodation sheet which you will take to the assigned hotel.
• Only go to the hotel, campground, or lodging facility assigned to you. You will not be accepted at any other hotel unless you choose to pay for it yourself.
• One accommodation sheet is valid for one room. If you require multiple rooms, this must be established with the Registration Team at the Reception Centre, not the hotel.
• If you require barrier-free or pet-friendly accommodations, this must be established with the Registration Team at the Reception Centre. Specialty rooms are assigned to individuals based on need. Ensure that you advise the Registration Team of any specific requirements.
• The length of your stay will be as requested by your home municipality / community / first nation. GPREP notify you and the lodging facility of any extension or reduction in the length of stay.
• Changing hotels is not allowed unless your room booking expires and there is no longer availability of a room at your current hotel. We will be monitoring this, and, In such cases, lodging staff will find another facility for you.
• GPREP will also provide you with transportation to your hotel if you do not have your own transportation.
• Once you have arrived at your hotel, any additional transportation costs will be your responsibility.
• If you plan to stay with family or friends, you should still register to receive information updates or access other available services. You may also need to access lodging and meals at a later date if circumstances change where you are staying.

Regulations for Hotel Rooms

• The cost of your hotel room will be paid by the GPREP host municipality on behalf of your home municipality or the Government of Alberta, but any extra costs will be your responsibility to pay for.
• While you are staying in the hotel room, please do not charge anything extra to your room. As well:
  • Do not use the mini bar.
  • Do not order pay-per-view movies.
  • Do not order room service.
  • Do not make long-distance phone calls.
  • Do not charge dry cleaning.
• These types of costs will not be covered or incurred by the host municipality or the Government of Alberta, and it will be your responsibility to pay before you check out.
• Other facility guests may not be evacuees and may need and have a right to expect peace and quiet within the facility.
• All rules set by individual hotels, campgrounds, or group lodging facilities must be followed.
• Hotels and campgrounds have the right to enforce their rules as they deem appropriate including eviction from the facility.
• Physical or verbal abuse of hotel staff, campground attendants, ESS team members, or other guests will not be tolerated, and offending individuals will be evicted from the premises at the discretion of facility management.
• If you are evicted from a hotel, you will not be assigned to another hotel, and you will become responsible for your own accommodation.
• Damages to your hotel room or extraordinary cleaning charges are your responsibility and must be paid by you.
• You must check out by the date indicated on the Evacuee Accommodation Sheet when you checked in or the date authorized and announced for your return to your home. Those who remain beyond the date indicated will be responsible for any costs incurred.

Congregate Lodging (Cots in a Community Facility)

• If hotels rooms are not available or if your municipality only authorizes “Congregate Lodging”, then that will be the type of facility that we can provide.
• Families in congregate lodging may rearrange their cots to form a pod and create a family space.
• Arrangement of pods must keep aisles open to maintain unobstructed access and exits for everyone.

Family and Friends

• Many evacuees will choose to stay with family and friends if that option exists.
• Registration is still encouraged; this will allow you to access other available supports.
• After an extended period of time with family and friends some may need to move into a hotel room, this will be an option if a room is available.